Project Assistant III


Project Assistant III
The University of Chicago- Chicago, IL
$18.12 - $26.52 an hour

Job Information
Job Summary:

The Project Assistant III (PA) supports a wide variety of project and clerical functions in the Section of Developmental & Behavioral Pediatrics, which includes faculty, fellows, nurses, staff, and research assistants.

The PA orders supplies, types letters or memos as needed, takes meeting notes, handles office phone calls, supports credentialing, faculty and fellowship recruitment, submitting reimbursement requests, as well as research management and schedule management.

In addition, this role is also responsible for ordering necessary supplies, processing reimbursements and e-faxing, among other duties.


Order supplies

Arrange meetings for faculty

Schedule conference rooms

Calendar management

Answer phone and communicate information to appropriate faculty and staff

Photocopy, send fax, file

Process reimbursements through GEMS and ePayment systems

Manage mail and carrier packages (e.g., FedEx, UPS, etc.)

Assist in fellowship recruitment (i.e., interview scheduling and travel arrangements)

Assist in faculty recruitment (i.e., interview scheduling and travel arrangements)

Assist in escorting Department visitors to interviews and meetings

Assist in onboarding new staff including technology set up for phone, computer and correspondence with IT services

Assist with credentialing and re-credentialing of faculty, other academic personnel, and Advanced Practice Nurses (APNs)

Assist with onboarding faculty and staff

Handle work orders including maintenance of photocopier, fax machine

Submit Systems Access Requests (SARFs) for Epic access and other technology needs

Review offsite billing and log physician consulting encounters

Assist with setting up computer and projector equipment for conferences

Assist with setting up CME meeting details and requirements


Ability to successfully handle multiple faculty and department related tasks within a specified time frame

Ability to prioritize and delegate

Ability to proactively anticipate physician needs and resolve problems

High level of initiative, strong editing skills and superb organizational abilities

Ability to provide excellent customer service

Ability to manage student workers

Additional Requirements
Education, Experience, and Certifications:


High School Diploma or equivalent required
Bachelor's degree preferred


Three years of office experience required
Hospital or academic medical center experience preferred

Technical Knowledge or Skills:

Proficiency in Microsoft Word and Excel and Adobe Acrobat required

Knowledge of Epic, GEMS, Buysite, Epayment, MedHub, UChicago Time and Workday preferred

Working Conditions and Physical Requirements (if applicable):

Office Setting

Required Documents:

The following documents are required to be considered for this position:

Cover Letter
Reference Contact Information: 3 references, 2 must be a current/former supervisor and 1 professional reference.
NOTE: When applying, all required documents, including cover letters, MUST be uploaded under the Resume/CV section of the application.

Salary Range: $18.12-$26.52

Benefit Eligibility

Pay Frequency

Pay Range
Please refer to Additional Requirement above to see the pay ranges

Scheduled Weekly Hours

024- Local 743, I.B.T. Clerical

Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before